Space Requirements

Ideally your space is a community space– at a library, school or university, maker-space, community center, etc. The space must have …

  • good WiFi or some way of connecting to the Internet
  • power outlets
  • designated computer with video screen for video conferencing (if possible)
  • (OPTIONAL) Refreshments such snacks, coffee or tea, and water.

What to do two weeks before the Sprint

What to do one week before the Sprint

  • Email participants through with directions to the location and any additional logistics requirements. When you registered your site, you should have received a log-in with instructions for managing your event. If you don’t have this, let us know via the Global Sprint Gitter Chat.
  • If you do not have computers in the space, remember to encourage participants to bring their own laptops (if available)
  • Come to site host office hours, and test Vidyo Conferencing. Schedule here.
  • Post, tweet, and/or blog about the event! (include registration link for your site registration page if you still have spaces available). Again, you can use our pre-written posts.
  • Send a last round of email invitations and reminders; let participants know about the INtro to Sprint Participation calls Info on those calls is here.

What to do the day before the Sprint

  • If possible, print off list of participants from your registration site, so you know who to expect and can check people in as they arrive
  • Print signage: posters, Participation Guidelines, name tags as needed to bring to the Site (see links to printable materials above).
  • Test network access - confirm WiFi name and password for your site
  • (OPTIONAL) Check in with food suppliers, if providing

What to do the morning of the Sprint

  • Put up signage (see links to printable materials above)
  • Get connected on the Global Sprint etherpad
  • Post Wi-Fi network information in the space
  • As they arrive, check-in participants via registration site, or on printed out list to transfer to later.
  • Greet participants as they arrive, make sure they feel welcome! Show them around
  • Make introductions among all participants
  • Help participants get set up on Wi-Fi, direct them to the Gitter Chat
  • Be sure to point out your Participation Guidelines / Code of Conduct and ask them to review it.

Check In Set-Up Instructions

Check in your participants! if possible, PLEASE use’s check in feature:

  • In the main admin page, under Features, select Check Ins
  • Create a New Check in List. Give the List a title (GS 2018 + your location is fine).
  • Ensure that boxes for Global Sprint Ticket (or any other ticket types you created) are checked. You do not need to check any of the boxes for “Included Data.”
  • Save the Check-In List. It will appear as an item in the list of Check In Lists at left.
  • Click on the list you created. Chose the “Check in Online” option at right and either click the blue arrow or copy paste the link to your list.
  • Keep this page open in a tab throughout the event. When a participant arrives, click on their name, and then click the big blue “check in” button in the pop-up window

If you don’t have a laptop or computer available for check-in, you can:

  • Print a blank Check-In list from down below the “Check In Online” option for a button to generate this list) to use at the door
  • Create your own sign-in sheet on paper, and take down people’s names/emails as they arrive
  • If you are using paper lists, please remember that these contain personal, private data. Keep these lists near your person at all times– don’t leave they out or laying around, and treat all data in accordance with Mozilla’s Privacy Policy.

What to do during the Sprint

*As new people arrive help set them up on wi-fi, point them to projects they may be interested in and get them connected to the Global Sprint etherpad and the Gitter Chat

  • Make connections and introductions between Sprinters who may have similar interests
  • Be available to answer any questions that come up about the site (wi-fi, restrooms, food options nearby, etc)
  • (OPTIONAL) If you are providing refreshments, such as coffee/tea or snacks, put out fresh drinks or snacks periodically
  • Tweet or post about the Sprint at your site as it happens! Let everyone know what’s going on!
  • If you are connected to our Vidyo room, check in during the Check-in/Demo session in your time Zone to share projects and progress. See the schedule on the Global Sprint etherpad

What to do at the end of the Sprint

  • Thank all participants for coming
  • Encourage participants to complete the post-sprint survey (coming soon!)

How to follow up after the Sprint

  • Create a blog post about the event at your site. Share what projects you worked on, who was there, what you accomplished, and any event highlights.
  • Tweet or post a link to your blog post with the #mozsprint hashtag.

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